Bylaws
BYLAWS/CONSTITUTION OF
ST. ANTHONY VILLAGE SPORTS BOOSTERS, INC.
Approved 07/06/94, Revised October 4, 2006
ARTICLE I. PURPOSE
Section 1. The purpose of the St. Anthony Village Sports Boosters (SAVSB) shall
be to provide and support a well-rounded program of athletic and community
activities and thereby enhance the physical and mental development of our youth.
The program works with school and city representatives in our common athletic
endeavors, and encourages the interest, support, and participation of our residents
in our programs.
Section 2. SAVSB primarily serves youth who either live within the geographic
boundaries of St. Anthony/New Brighton Independent School District 282 (District
282) or are enrolled students in District 282 schools or St. Charles Borromeo.
Youth who do not live within the District 282 boundaries and who are not enrolled
in St. Charles Borromeo or District 282 schools may participate in SAVSB
programs only if space is available on a team roster.
Section 3. SAVSB shall sponsor only programs that are not simultaneously offered
by St. Anthony Village High School (excluding intramural sports)
ARTICLE II. OFFICES
The registered office of the SAVSB shall be determined by the Board of Directors.
ARTICLE III. MEMBERSHIP
Section 1. Each parent or legal guardian, whose signature appears on a child’s
registration form, becomes a member upon payment (or waiver by a
commissioner) of the child’s registration fee for a sponsored sport. Such
membership continues in effect for a period of one year, at which time membership
is terminated unless renewed by the previously stated process during the
registration period for any sponsored sport.
Section 2. All officers, directors, commissioners, managers, coaches, and other
persons officially engaged in the operation of the SAVSB become members and remain members until they cease active participation in the affairs of SAVSB.
Section 3. Persons or corporations contributing financial or in-kind aid to SAVSB
may be issued honorary membership in such form as determined appropriate by
the Board of Directors. Contributing members or sponsors shall have no vote in the
corporation unless they are also qualified members under Section 1 or 2 of this
article.
ARTICLE IV. MEETING OF THE MEMBERSHIP
Section 1. The annual meeting of the members shall be held on the second
Wednesday in the month of January in each year at the hour of 8:00 p.m. at a
location designated by the Board of Directors. The purpose of the meeting will be
to elect the administrative officers of the Board of Directors as prescribed in Article
V for the ensuing year. The members may transact such business as may properly
come before them.
Section 2. Special meetings of the members may be called by the president, or by
any three directors. No business may be transacted at a special meeting except as
specifically stated in the published notice of the meeting.
Section 3. A notice stating time, place and business to be considered for each
annual or special meeting shall appear on the SAVSB website and shall be sent to
each director at least 10 days prior to such meeting.
Section 4. Members shall have voting rights to elect the administrative officers.
Cumulative voting shall not be allowed. Each member shall be entitled to one vote.
All voting rights shall be equal. Members must attend six meetings during the
previous year (January 1 - December 31) to be entitled to vote at the annual
meeting.
Section 5. If any meeting of the members is adjourned to another time and/or
place, no notice of such adjourned meeting need be given other than at the
meeting at which the adjournment is taken.
Section 6. The fiscal year of the SAVSB shall be from January 1 to December 31.
Section 7. Robert’s Rules of Order shall govern proceedings at all meetings.
Section 8. A member may not voluntarily or involuntarily transfer his or her
membership or any right arising there from.
ARTICLE V. MEETING OF THE BOARD OF DIRECTORS
Section 1. The Board of Directors shall consist of the following administrative
officers of the SAVSB: president, administrative vice-president, first equipment
vice-president, second equipment vice-president. Community relations vice-
president, secretary, treasurer and coaches’ coordinator. Other directors include
the St. Anthony Village High School Athletic director or his/her designee, the
immediate past president and the current sports commissioners for all sports
activities sponsored by SAVSB.
Section 2. Sports Commissioners will be recruited and elected to service by the
members of the Board. The commissioners will be fully entitled to vote in all
actions of the board.
Section 3. Administrative officers shall hold office from election until the next
annual meeting or their earlier resignation, removal or replacement. Other directors
will remain in office until resignation, removal or replacement.
Section 4. Regular meetings of the Board shall be held the first Wednesday of
every month except in January and July when it will be held on the second
Wednesday. The meeting time will be 8:00 p.m. except in January when it will
follow the annual meeting. Meetings shall be held at a place designated by the
Board.
Section 5. Special meetings of the Board may be called by the president or any
two directors. Date, time, location, and business of such meeting will be
designated by the callers. Notice of such special meeting shall be sent to each
Board member at least 5 days prior to the meeting
Section 6. A majority of the Board of Directors (excluding the immediate past
president and athletic director or his/her designee) shall constitute a quorum for the
transaction of business at any meeting. The immediate past president and athletic
director or his/her designee can count towards a quorum but not against it.
Section 7. Any vacancy occurring in the Board of Directors prior to the annual
meeting may be filled by the Board of Directors.
Section 8. The Board shall have general management and control of the SAVSB
and shall be governed by the terms outlined in these by-laws.
Section 9. Any director or commissioner may be removed by a two-thirds vote of all
members of the Board (excluding the immediate past president and athletic
director or his/her designee), whenever in its judgment the best interests of the SAVSB would be served. The immediate past president and athletic director or
his/her designee are not eligible to vote on this matter nor are they counted in
calculating the number of votes necessary to reach two-thirds.
Section 10. Directors must attend six meetings during the previous year (January
1-December 31) to be entitled to vote. In the instance that a new board member or
director has entered the board, that member’s participation at meetings for the
previous year is waived. All members satisfying the participation requirement
present at any meeting shall be entitled to vote on motions on the floor. Each
eligible member shall be entitled to one vote; cumulative voting is not allowed.
ARTICLE VI. OFFICERS
Section 1. The officers of the corporation shall be the president, administrative vice
president, first equipment vice president, second equipment vice president,
community relations vice president, coaching coordinator, treasurer, and the
secretary.
Section 2. The officers of the corporation shall be elected annually by the members
at the annual meeting of the members.
Section 3. A vacancy in any office may be filled by the Board of Directors for the
remaining portion of the term.
Section 4. The president shall be the principal executive officer of the corporation
and shall in general supervise and control all of the business and affairs of the
corporation. He or she shall preside at all meetings of the members and of the
Board of Directors. He or she may sign, with the secretary or any other officer of
the corporation authorized by the Board of Directors, any deeds, mortgages,
bonds, contracts, or other instruments which the Board of Directors has authorized
to be executed, except in the cases where the signing and execution thereof shall
be expressly delegated by the Board of Directors or by these by-laws or by statute
to some other officer or agent of the corporation; and in general he or shall perform
all duties incident of the office of president and such other duties as may be
prescribed by the Board of Directors from time to time. In addition thereto the
president shall:
a. Sign all written contracts and obligations of the corporation with the
secretary.b. Appoint the chairpersons and members of standing and special
committees of the corporation subject to approval by the Board of Directors.c. Have the power to invite persons not members of the corporation
to attend regular or special meetings or the Board of Directors
subject to the approval by the Board of Directors.
d. Shall be a voting member of all committees.
Section 5. Administrative Vice President. In the absence of the President or in the
event of his or her inability or refusal to act, the administrative vice president shall
perform the duties of the president, and when so acting shall have all the powers of
and be subject to all the restrictions upon the president. The administrative vice
president shall perform such duties as may be assigned to him or her by the
president or by the Board of Directors
Section 6. First Equipment Vice President. In the absence of the president and the
administrative vice president or in the event of their inability or refusal to act, the
first equipment vice president shall perform the duties of the president and when
so acting shall have all the powers and be subject to all the restrictions upon the
president. He or she, with the assistance of the second vice president, shall have
charge of all equipment of the corporation and be responsible for equipment
storage and inventory.
Section 7. Second Equipment Vice President. He or she shall assist the first
equipment vice president in the management of the equipment of the corporation.
Section 8. Community Relations Vice President. He or she shall be responsible for
the solicitation of team sponsors and contributing members or sponsors. He or she
shall also be responsible for notifying Community Services and the members and
general public of any upcoming Sports Boosters events.
Section 9. Treasurer. If required by the Board of Directors, the treasurer shall give
a bond for the faithful discharge of his or her duties in such sum and with such
surety or sureties as the Board shall determine. He or she shall have charge and
custody of and be responsible for all funds and securities of the corporation;
receive and give receipts for monies due and payable to the corporation and
deposit all such monies in the name corporation in such banks, trust companies, or
other depositories that shall be selected in accordance with Article IX of these
bylaws; and in general perform all duties incident to the office of treasurer. In
addition, he or she shall submit a detailed audit or annual financial statement of the
corporation for the preceding fiscal year as soon as reasonably possible after the
end of the fiscal year. He or she shall further submit a detailed financial statement
for the preceding month at each regular meeting of the Board of Directors which financial statement must be approved by the Board.
Section 10. Secretary. The secretary shall keep the minutes of the meetings of the
members and of the Board which are kept in a file. The secretary shall see that all
notices are given in accordance with the provision of these by-laws or as required
by law. He or she shall be the custodian of the corporate records; and in general
perform all duties incident to the office of secretary. Further, he or she shall
conduct the official correspondence of the corporation.
ARTICLE VII. DUTIES OF COMMISSIONERS
Section 1. Each individual sports commissioner shall have general charge over the
activities of his or her assigned sport. No Sports commissioners shall have the
authority to create any indebtedness whatsoever, except on authority of the Board
of Directors. He or she shall be responsible for:
a. Submitting a budget for Board approval and operating within the
approved budget; b. Schedules;
c. Sign up of participants;
d. Recruiting and assigning coaches;
e. Conduct of coaches and participants;
f. League alignment;
g. Officials;
h. Establish individual sport rules when necessary.
The Board of Directors will supply aid as requested by a commissioner to ensure a successful program. The Board of Directors has the primary responsibility for the success and conduct of all Booster-sponsored activities. All equipment must be purchased with the approval of the commissioner or one of the equipment vice presidents. All commissioner actions must adhere to SAVSB bylaws and commissioner policies.
ARTICLE VIII. COMMITTEES
Section 1. Committees may be established by the board of directors in its discretion.
Section 2. No committee shall have authority to create any indebtedness
whatsoever, except on specific authority from the Board of Directors. To the extent
that the general jurisdiction of one committee overlaps that of another, the
president shall define the duties of each.
Section 3. Each committee may adopt rules for its own government not
inconsistent with these by-laws or with rules adopted by the Board.
Section 4. The chairperson of each committee shall report the business conducted
at a meeting to the Board at its next regular meeting.
ARTICLE IX. CONTRACTS, CHECKS, DEPOSITS, and FUNDS
Section 1. The Board of Directors may authorize, by resolution, any officer or
officers, agent or agents of the corporation in addition to the officers authorized by
the by-laws, to enter into any contract or to execute and deliver any instrument in
the name of or on behalf of the corporation, and such authority may be general or
confined to specific instances.
Section 2. All checks, drafts, or orders of payment of money, notes, or other
evidence of indebtedness issued in the name of the corporation, shall be signed by
such officer or officers, agent or agents of the corporation and in such manner as
shall from time to time be determined by resolution of the Board of Directors. In
absence of such determination by the Board of Directors, such instruments shall
be signed by the Treasurer.
Section 3. All funds of the corporation shall be deposited from time to time to the
credits of the corporation in such banks, trust companies, or other depositories, or
other depositories as the Board of Directors may select.
Section 4. The Board of Directors may accept on behalf of the corporation any
contribution, gift, bequest, or devise for the general purposes or for special
purpose of the corporation.
ARTICLE X. CERTIFICATES OF MEMBERSHIP
Section 1. Certificates of membership will not be issued to regular members of the
corporation.
Section 2. The Board of Directors may provide for the issuance of certificates of
honorary membership in the corporation, which will be such form as may be
determined by the Board.
ARTICLE XI. BOOKS AND RECORDS
The corporation shall keep correct and complete books and records of account and
shall also keep minutes of the proceedings of its members, Board of Directors, and
committees having any authority of the Board of Directors. All books and records of
the corporation may be inspected by any member, or his or her agent or attorney
for a proper purpose at any reasonable time.
ARTICLE XII. SEAL
The corporation shall have no seal.
ARTICLE XIII. WAIVER OF NOTICE
Whenever any notice is required to be given under the provisions of the Minnesota
Non-Profit Corporation Act or under the provisions of the Articles of Incorporation
or by the by-laws of the corporation, a waiver thereof in writing signed by the
person or persons entitled to such notice, whether before or after the time stated
therein, shall be deemed equivalent to the giving of such notice.
ARTICLE XIV. AMENDMENT TO BY-LAWS
These by-laws may be altered, amended, or repealed and new by-laws may be
adopted by a majority of the Directors present any regular meeting or at any
special meeting, if at least two days written notice is given of intention to alter,
amend, or repeal or to adopt new by-laws at such meeting.
COMMISSIONER POLICY (pdf)
COACHES GUIDELINES (pdf)